Course Director Guidelines

Questions Regarding the Guidelines?
Contact the Assistant Dean of Basic Science Education,
Matthew Jackson, Ph.D.
Academic and Student Programs
Mazurek Education Commons
320 E. Canfield Ave.,
Suite 310 Detroit, MI 48201

 

Course Schedules
Academic and Student Programs
Contact: LaBreonna Bland (lbland@med.wayne.edu) 313.577.1450
1. _____ Curriculum Calendars
Year 1 Course Calendar
Year 2 Course Calendar
Curricular Enhancements Calendar
Student Events Calendar
2. _____ Communicate any changes and give approval of finalized schedule to LaBreonna Bland (lbland@med.wayne.edu or 577-1450) in Academic and Student Programs
3. _____ Confirm with faculty their lecture dates and times and plan to attend as many lectures as possible to judge the quality of the content and delivery.
4. _____ For small group activities, inform LaBreonna Bland (lbland@med.wayne.edu or 577-1450) in Academic and Student Programs the number of classrooms or MD labs that will be required.
5. _____ Provide a description of your course along with required/ recommended textbooks to LaBreonna Bland (lbland@med.wayne.edu or 577-1450) in Academic and Student Programs for the online curriculum guide and to Shiffman Medical Library for course reserves.
Course/ Lecture Material Support & Technology Assistance
Educational & Technology Support Unit (ETSG)
Contact: Amie Dozier (adozier@med.wayne.edu or 577.1086)
6. _____ Collect & collate electronic copies of lecture notes into a single merged and numbered PDF packet and submit toConjoint Teaching Services 2 weeks prior to the start of class for proof approval and packet distribution.
7. _____ ETSG can and will assist Course Directors with the collating of lecture materials. Please submit all course materials toETSG3 weeks prior to the start of class for adequate time for merging/combining into a completeelectronicpacket, this does include theproof approvals throughConjoint Teaching Services.
8. _____ Contact ETSG for Bb set-up. Update course information, unit materials, discussion board layout and faculty enrollment for student accessibility before the start of class.
Exams
Office of Assessment
Contact: Jason Booza (jbooza@med.wayne.edu or 577-3889)
9. _____ Two options
i) Provide a digital copy of all course exams, images, and the answer key to Testing Services
two weeks prior of the exam. Exams may be submitted via email to: Jean White jwhite@med.wayne.edu
ii) Arrange access to ExamSoft with Jason Booza and create exams using banked items
10. _____ Review all exams as presented in ExamSoft for errors in fact, formatting or style
11. _____ Review all citations and provide answer key changes, if necessary, to Testing within 24 hours.
12. _____ Establish course or unit pass and honors rates with Testing within 24 hours.
Audiovisual & Media Production Services
Audiovisual & Media Production Services
Contact: Jim Peters (medcom@med.wayne.edu or 577.0497)
13. _____ All special AV requests (TurningPoint clickers, special arrangements for patient panels, multimedia or laptop use during lectures) must be given to AV & Media Productions 1 week before the course start date.
14. _____ Provide a list of your participating faculty e-mail addresses to Medical Communication.
Faculty will be sent a consent form to allow their lecture(s) to be recorded and streamed.
15. _____ All presenters must bring their PowerPoints on a flash drive or have download access from a website. AV will not preload any PowerPoints on the PCs in the lecture auditorium.
Clinic Days
Conjoint Teaching Services
Contact: Krystal Parker (kparker@med.wayne.edu or 577-1412)
16. _____ Communicate any needs for clinic days such as special equipment requests, accommodations for patients, parking cards, etc. with Conjoint Teaching Services.
17. _____ Schedule with Conjoint any special requests including scheduling and logistics to assure proper organization of small groups, clinical correlations, patient panels, student reassignments & seminars.
Evaluations
Office of Assessment
Contact: Alton Lewis (ajlewis@med.wayne.edu or 993-1349)
18. _____ Provide a list of participating faculty to be evaluated in E*Value to Alton Lewis: ajlewis@med.wayne.edu
Designate faculty as lecturer, small group, and/or lab instructor
19. _____ Participate in the focus group course review process by providing discussion questions to the Medical Education and Evaluation students.
20. _____ Make use of the student evaluations for quality assurance.
Curriculum Management
Academic and Student Programs
Contacts: Matt Jackson (mpjacks@med.wayne.edu or 577-1299)
LaBreonna Bland (lbland@med.wayne.edu or 577-1450)
21. _____ Participate in monthly Basic Science Education Subcommittee (Course Directors’) meetings. Provide an annual course report to that subcommittee and participate in the approval process for any proposed curriculum revisions.
22. _____ Together with your faculty, develop course and lecture objectives. Align course objectives with the WSUSOM Institutional Competencies Learning Objectives and blueprint learning objectives to your exam questions.
23. _____ Identify course deficiencies, content gaps, and faculty development needs to the Basic Science Education Subcommittee and work with that group toward quality improvement.
University Closure (Snow Day) Contingencies
Academic and Student Programs
Contacts: Matt Jackson (mpjacks@med.wayne.edu or 577-1299)
LaBreonna Bland (lbland@med.wayne.edu or 577-1450)
24. _____ In the event of a University closure maintain contact with Matt Jackson and LaBreonna Bland to reschedule lectures, small groups, and exams.

  • In most cases videostreamed lectures from the previous academic year are posted. You must obtain faculty permission to post a previous years’ lecture.

If the videostream is not available then the lecture will be rescheduled in the lecture hall or studio. You will facilitate arrangements with Media Production and the lecturer.

  • In the event that labs or small groups are cancelled you will be responsible for provide self-directed study instructions for students.

Contacts

Additional information on the departments and their services can be found below, you may also contact the Educational & Technology Support Group at (313) 577-1086 for any additional questions.

AV Requests

  • Technician work schedule is 8:30- 5pm notification of early or late times is required.
  • Podium Computer – OS Windows 7 and Microsoft Office 2010, Clip-on MIC, handheld MIC on a table stand, wireless ‘mouse’, projection (from behind the screen), ‘Sympodium’/Smart Board on-screen writing tool.
  • Presentations involving additional audio or video media should be played/loaded and tested ahead of time to prevent last minute equipment issues.
  • PC laptop users should also inform the AV tech in advance to allow time for connections.
  • MAC laptop users will need to provide their own VGA adapters for projector connections.
    • If a MAC user has a PPT prepared on their MAC computer for PC use, it’s advisable to test it on lecture hall PC ahead of time to assure there are no “conversion” issues.
  • Panel discussions with additional microphones on the tables in the lecture hall stage area can be arranged in advance for special presentations.
  • PowerPoint presentations are not pre-loaded onto the lecture hall computers due to MSIS updates or ‘clean ups’ that may affect the desktops. Presenters should always bring their presentations on some type of storage media.
  • The Internet is also available to access personal emails where PPTs may also be available.
  • Turning Point Technologies – Audience Response System is available for use, please contact the ETSG for assistance in preparing your presentation if needed. Advanced Notification/ reservation of Turning Point ‘Clickers’ is required to ensure availability, email medcom@med.wayne.edu with number of participants, location, and dates/ times.
  • Also note that all lectures are recorded for streaming and presenters should already have signed permission forms. If someone objects or there is subject matter that shouldn’t be recorded, we need to know ahead of time.
  • There are times when lecture schedules change, please let Matt Jackson (mpjacks@med.wayne.edu) know if that happens so he can include the changes in the Google Calendar schedule for the students and AV Services.

Contacts

E*Value – Evaluations

  • Provide a list of participating faculty (full name & med school email) to be evaluated in E*Value to Alton Lewis (ajlewis@med.wayne.edu).
    • If med school email is not available send current email to Alton Lewis
    • Have faculty divided out by lecture, labs, and small groups if necessary
    • Assistance, training, and report requests to Alton Lewis
    • 14 business days from the final exam, evaluation information will be available.
    • E*Value login information will be emailed at that time
  • Administrative questions, special statistics, and reports to Dr. Jason Booza (jbooza@med.wayne.edu)

Contacts

Lecture Handouts

Together with the lecture faculty, determine the objectives for the lecture – typically no more that 3 or 4 main objectives. The objectives need to be at an appropriate level for freshman or sophomore medical students. Determine not just the content you feel students should know, but also the cognitive level (knowledge, application or analysis).

  1. Handouts are intended to be complete, advise your faculty to explain all technical terms, include important information and to omit extraneous information. Include all text and figures that students will need to meet their learning objectives. If appropriate, include references and review questions. If a more skeleton outline is used for a handout, the faculty needs to make sure students will have the opportunity during the lecture to take notes and document all the important concepts covered during the lecture. A disconnection between the lecture presentation and the handout results in poor student learning and consequently poor course evaluations.
  2. Collect electronic copies of the handout from your faculty and prepare a merged and numbered PDF. MESG will assist with the creation of a merged PDF.
  3. Proof the material and collate the entire handout. Is the handout written using clear and simple language? Are the graphics legible and do they clearly illustrate the topic? Is the font easy to read? Is the handout well organized? Is the content accurate? Are there spelling and grammatical errors?
  4. An electronic and hard copy of the course pack must be given to Conjoint Teaching Services in a complete, merged, and numbered course packet two weeks prior to the first day of class. The course director will be asked to give approval of a proof print from the printer before the duplication and distribution to students.

*Tip: Set a deadline for your faculty and if they do not comply then use their handouts from last year. If nothing is available then the course pack goes to the printer with a blank page for their notes. If large portions of the course pack are incomplete then the overall course evaluation is negatively impacted.

Online Quick Guide (courtesy of Dr. Bosch): Writing Learning Objectives and Exam Questions

Contacts

Educational Technology Support and Curriculum Material Development

Blackboard (Bb)

Blackboard (Bb)

  • Blackboard is a web-based course management and learning system that maintains and organizes all course materials anddigital content which may include lecture notes, PowerPoints, PDFs, study questions, interactive reviews, references and even detailed faculty contact information.It is easily accessible anywhere, any time athttp://blackboard.wayne.eduusing your WSU access ID (ab1234) and password.
    • Students and faculty a have secure location for review of 24×7 course materials, modules, and assignments.
    • Organized required and supplemental course specific learning materials.
    • Deliver & manage self-study assessments and quizzes.

Blackboard Mobile Learn:

Bb Support/ Faculty – Educational & Technology Support Group (ETSG) can provide:

  • One-On-One Training
  • Course set-up and maintenance
  • Availability of assignments and modules
  • Development and implementation of quizzes, modules & assignments
  • Course enrollments & User role maintenance
  • Discussion board set-up and assistance
  • Copyright policy support & application
    • All materials posted on Blackboard must have the print/ edit feature disabled to be in compliance with copyright policy. ETSG will post all materials on Blackboard print-locked/ secured.

Teaching Material Support & Development

  • Assistance with the review, testing, and implementation of innovative technology into WSU-SOM curriculum.
  • Lecture slide development (PPT & Keynote)
  • Edit and updating of of previous lecture presentations
  • Development and implementation of interactive lecture materials using audience responses software
  • Image improvements (redraw/ enhancements)
  • Scanning (image/ figures/ text)
  • Creation of new learning materials (graphs, tables, illustrations, modules)
  • Development of new learning materials including implementation & maintenance (web-based quizzes, self-study modules, assignments)
  • Lecture Note/ syllabus collation, merging, development, maintenance and enhancements to meet WSU-SOM standards.
    • Lecture Note Improvement Plan: Guidelines & Assistance (PDF)
    • Lecture Note Basics (Basic Guidelines & Assistance)
  • Virtual Microscopy application support and curriculum implementation (case building, scanning, indexing)

Contacts

Special Requests – Small Group Teaching Sessions

  • Small Groups, Clinic Days, Seminars
  • Patient Panels (logistics/ payments)
  • Student lab re-assignments
  • Small group sessions provide an active learning environment and are supported by the School of Medicine. Course Directors should encourage their faculty to provide as many active learning experiences as possible.
  • Small group case presentations, problem-solving sessions, and didactics will be scheduled in the Medical Education Commons (MEC) classrooms.
  • Labexercises that require equipment and student PCs for Virtual Microscopy will be scheduled in the MD labs of Scott Hall.
  • Clinic Days will be scheduled in the MEC classrooms.
  • The Gross Anatomy labs are scheduled and maintained by the Anatomy and Cell Biology Department.
  • It is the responsibility of the Course Director to provide Conjoint Teaching Services with the number of faculty facilitators, patient contacts, and any equipment or supply needs.

Conjoint will develop a budget to support the active learning teaching activities. The Course Director will assign faculty facilitators to the classrooms or labs.

Conjoint will facilitate logistics for small group teaching activities. This includes dividing the students into small groups, configuring the teaching space for the activity, supporting equipment used for labs, and providing accommodations for patients.

All small group teaching activities have required attendance that is monitored by Academic and Student Programs (ASP). Students are instructed to swipe their OneCard using the readers installed in all teaching spaces in the MEC classrooms and Scott Hall.

Faculty are not responsible for tracking attendance; however all student issues should be referred to Academic and Student Programs.

Contacts

Attendance

  • Make sure all required attendance has been correctly labeled properly in the Google calendar (students must be aware the session is REQUIRED).
  • Students will need to contact Academic and Student Programs for notification of card issues.
  • Any approved absences will need to be given by counselors.

Contacts

Exam(s)

  • A rule of thumb is 3 Step 1-style questions per contact hour with an additional question provided to the students for self-study.
  • A digital copy of the exam and the answer key should be sent two weeks prior of the exam directly to Jean White via email or hard copy sent to her in the Testing Services office. Jean White will also send out an email reminder.
  • Any pictures/images to be used in an exam are to be delivered to Jean White via an email attachment.
  • All course directors should send John Gordon and email at least two weeks prior to the exam containing how many questions and pictures so the logistics memorandum can be sent students.
  • The Course Directors must meet with Dr. Jason Booza in the Testing Services office to set the pass and honors rates for courses.

Online Quick Guide (courtesy of Dr. Bosch): Writing Learning Objectives and Exam Questions

Contacts

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