Timeline

Financial aid timeline

Plan ahead

October – December

  • Begin to search and apply for scholarships external to WSU as soon as possible for the next year.
  • Begin requesting letters of recommendation for external WSU scholarship applications.
  • Begin reviewing the Association of American Medical Colleges (AAMC) website financial aid resources for medical students and financial aid resources on the American Medical Association (AMA) website.

Financial aid application process

October – March

  • Create a federal student aid ID if you do not have one. The ID is necessary to electronically sign the Free Application for Federal Student Aid (FAFSA) as well as to access the National Student Loan Data System (NSLDS), which maintains information about all federal aid received at all schools.
  • Complete and file the FAFSA at fafsa.gov. The FAFSA is required for all awards including institutional scholarships.
  • The 2017-18 FAFSA can be completed as early as October 1, 2016. FAFSA priority deadline for 2017-18: April 1, 2017.
  • There is no separate School of Medicine (SOM) scholarships application.
  • Within five to seven business days after electronic submission of the FAFSA to the federal processor you will receive the output document, the Student Aid Report (SAR). Check the status of your Student Aid Report (SAR) at fafsa.gov. Be sure to review the comment section of the SAR and follow up with the WSU Office of Student Financial Aid if you have questions. Note: The federal processor will electronically transmit your SAR data to the WSU Office of Student Financial Aid.

Verification, award notification, and acceptance

March – June

  • After we receive your SAR data and you have been admitted to the WSU SOM, you will receive communications, requests for additional information, and a financial aid award notification from us via Academica.
  • The process by which the accuracy of information submitted on the FAFSA is confirmed is called verification. The federal processor selects FAFSAs for verification and adds a comment in the comment section of the SAR. Instructions for completing the verification process will appear in Academica for a student whose FAFSA is selected to be verified. Note: The priority date for submitting all requested verification documents is April 1.
  • Check Academica to view any outstanding (additional) requirements and your award notification. Instructions for accepting/declining awards will appear in Academica. Submit additional documentation to the SOM financial aid office if requested. Some documents may be downloaded from our Forms  page.

Please Note: If you plan to pay your tuition and fees with financial aid, you MUST complete the requirements stated above at least TWO WEEKS prior to your registration date. The SOM Office of Student Financial Aid will then notify the Records/Registration Office that you are not required to pay tuition and fees at registration.

Scholarship recipients:

  • If you are the recipient of a full-tuition scholarship through the SOM, it DOES NOT cover the Student Services Fee, Student Support Fee, Fitness Center Fee, or other charges. You will be required to pay non-tuition charges from another source.
  • If you are the recipient of a scholarship through an external provider such as the U.S. Military or National Health Services Corp, you must submit documentation to the SOM Office of Student Financial Aid upon initial acceptance to the program. These programs cover tuition, fees, and the lowest option single-person health insurance rate. You will not be required to pay tuition and fees at registration. The University will bill your third-party provider.

Prior to disbursement of your aid

May – July

Budget considerations

Estimate your personal expenses to determine a budget for the year.

Note: There are two equal assessments for your tuition, half at the start of the school year and half at the midpoint. However, there is only one assessment, which is applied at the start of they school year, for your Student Services Fee, Student Support Fee, and Fitness Center Fee. Therefore, your student tuition account bill at the start of the year will be approximately $2,000 greater than your bill at the year’s midpoint. Since financial aid is disbursed in two equal payments, half in at the start of the school year and half at the school year’s midpoint, you should plan your total tuition, and fee expenses on the basis of the amount of the charges that you must pay at the start of the school year (i.e., your start of school year charges multiplied by two).

Special note: Remember that the lender (the US Department of Education) will deduct loan fees from your Federal Direct Unsubsidized Loan and from your Grad PLUS Loan disbursements.

For loan borrowers

  • Limit borrowing to essentials only. Access the Association of American Medical Colleges (AAMC) Budgeting Ideas and Tips sheet for budget planning help. The AAMC also provides an interactive monthly budget worksheet. Plan your budget to accommodate expenses prior to financial aid disbursement. Provided all financial application requirements have been completed, the earliest that financial aid can be applied to your tuition account is the week before your school year begins.
  • A Federal Direct Unsubsidized Loan amount will be automatically offered in your initial financial aid award package provided you satisfy all eligibility criteria. A Federal Perkins Loan will be offered if you have exceptional financial need (indicated by the data on your SAR). A Grad PLUS Loan will not be included automatically in your financial aid award. If you decide, based on your carefully planned budget, to request a Grad PLUS Loan, request the loan online at StudentLoans.gov. Please access the Loans Programs page of the SOM website for details about the Grad PLUS and other student loans.
  • Fulfill the specific requirements for each loan type that you accept:
    Federal Direct Unsubsidized Loan
    First-time borrowers only: Complete entrance loan counseling and sign a master promissory note.
  • Federal Title IV Authorization Form: Federal financial aid regulations stipulate that you must give authorization to the University to deduct from federal aid a charge that is not one of the following: tuition, registration fee, student service fee, student support fee, fitness center fee, and/or contracted University room and board. Therefore, to authorize the University to pay a charge other than those stated with your financial aid, the online Title IV (federal financial aid) Release Form must be completed.

June – August

  • If you have not done so yet, sign a federal financial aid Title IV Authorization Form to authorize WSU to pay University charges other than tuition and fees, the registration fee, student service fee, student support fee, and/or contracted University room and board from your student financial aid.
  • If you are expecting a financial aid refund, be sure that your address is current in Academica. Inaccurate addresses can delay receipt of refunds. Updated address information must be completed at least three days before your funds are disbursed. Update your address information via Academica and notify the SOM Records & Registration Office.

Disbursement of your aid

July – August

  • Financial aid is disbursed in two equal payments during the year—half at the start of the year and half at the mid-point. The Office of Records and Registration assesses tuition and fees to coincide with financial aid disbursement dates.
  • Please Note: If you plan to pay your tuition and fees (due at orientation in July) with financial aid, you MUST complete the requirements stated above in the Award and Acceptance section of this page at least TWO WEEKS prior to your registration date. The SOM Office of Student Financial Aid can then notify the Records/Registration Office that your tuition and fees can be “waived” at registration.If your financial aid disbursement exceeds your student account charges (tuition, fees), a refund will be generated to you.
  • Financial Aid Refunds: If your financial aid disbursement exceeds your student account charges (tuition, fees), a refund will be generated to you. Funds are disbursed to your student account (a negative balance is displayed on your Account. The negative balance indicates a credit on your account in the amount to be refunded to you). The code “Student A/R Refund” is displayed in Academica under “Statement and Payment History.”

After your aid is disbursed

  • Contact the SOM Financial Aid Office if you modify your enrollment status. Changes may result in the loss of all or a portion of your financial aid.
  • Contact the SOM Financial Aid Office if you have questions about your financial aid. Contact the SOM Records and Registration Office with inquiries about tuition charges or payments.
  • Choose a Payment Option and pay University charges at the Cashier’s Office that are not covered by your financial aid award.

June – August

  • First-time financial aid applicants: If you have not done so yet, sign a federal financial aid Title IV Authorization Form to authorize WSU to pay University charges other than tuition and fees, the registration fee, student service fee, student support fee, and/or contracted University room and board from your student financial aid.
  • If you are expecting a financial aid refund, be sure that your address is current on Academica. Inaccurate addresses can delay receipt of refunds. Updated address information must be completed at least three days before your funds are disbursed. Update your address information via Academica and notify the SOM Records & Registration Office.

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