Management Structure and Overview of Responsibilities

Dean of the Medical School

The Dean of the Medical School is responsible for all education, research, medical, and fund-raising activities at the medical school. These education activities include undergraduate medical education, graduate medical education and continuing medical education. The dean delegates all medical education responsibilities to the Vice Dean for Medical Education.

Vice Dean for Medical Education

The Vice Dean for Medical Education reports to the Dean of the Medical School and is delegated the responsibility for all education activities. This includes Undergraduate Medical Education, Graduate Medical Education, and Continuing Medical Education programs. The Vice Dean is also responsible, student affairs, education support functions, and all student promotion policies and related actions. The Vice Dean is also Co-Chair of the Scholarship Committee with the Assistant Dean for Student Affairs and Career Development.

Associate Dean for Undergraduate Medical Education

The Associate Dean for Undergraduate Medical Education reports to the Vice Dean for Medical Education and is delegated the responsibility for the development, implementation, and coordination of all undergraduate medical education curriculum activities. The Associate Dean is also responsible assessment and medical education research and Co-Curricular programs. The Associate Dean chairs the Curriculum Committee.

Assistant Dean for Pre-Clerkship Education

The Assistant Dean for Pre-Clerkship Education reports to the Associate Dean for Undergraduate Medical Education and is responsible for all the education processes associated with Pre-Clerkship education in Year 1 and Year 2 of the curriculum. The Assistant Dean for Pre-Clerkship Education is Chair of the Pre-Clerkship Education Subcommittee of the Curriculum Committee.

Assistant Dean for Clinical Education

The Assistant Dean for Clinical Education reports to the Associate Dean for Undergraduate Medical Education and is responsible for all education processes associated with clinical education including all aspects of the Year 3 and 4 clinical curriculum. The Assistant Dean supervises the director for Clinical Medicine I-II (including Physical Diagnosis). The Assistant Dean for Clinical Education is the Chair of the Clinical Education Subcommittee of the Curriculum Committee.

Assistant Dean for Student Affairs and Career Development

The Assistant Dean for Student Affairs and Career Development reports to the Vice Dean for Medical Education and oversees all non-education programs (student services) that are administered to students, including: career development counseling, student organizations, health and wellness including psychological health (crisis intervention, supportive counseling, referrals to mental health, stress management), leaves of absence, ERAS/NRMP guidance and special events (White Coat Ceremony, Match Day, Commencement and others). The Assistant Dean supervises the counseling staff and the ERAS coordinator and provides oversight of the medical student health and disability insurance programs. The Assistant Dean is Co-Chair of the Scholarship Committee and oversees the staff supports of the scholarship awarding process.

Assistant Dean for Admissions

The Associate Dean for Admissions reports to the Vice Dean for Medical Education and is responsible for the selection processes associated with the matriculation of students to the medical school for all direct admit programs (Regular, Early Assurance/Decision, and MedDirect). The Associate Dean oversees and provides support to the Admissions Committee. The Associate Dean is also responsible for outreach and recruiting so as to meet the goals and objectives of the school of medicine. The Associate Dean of Admissions is also a member of the Scholarship Committee.

Chief Administration Officer

The Chief Administrative Officer (CAO) reports to the Vice Dean for Medical Education and is responsible for human resources, medical education support services, and budgetary functions for all offices in the undergraduate medical education program including the clinical skills center.

Figure 1: Office of Medical Education, UME Organizational Chart

ume-org-chart

Course Directors and Faculty

Course/Clerkship directors are responsible for the delivery of course content and determining the methods by which students are evaluated/assessed and grades are determined. Course/Clerkship Directors deliver the curriculum as approved by the Curriculum Committee and assess student’s attainment of knowledge and skills to meet course/clerkship objectives. Faculty members selected by the Faculty Senate are voting members of the Curriculum Committee, Admissions Committee, and the medical student Promotions Committee.

Overview of UME Education Committees

Curriculum Committee

The Curriculum Committee (CC) is a subcommittee of the Faculty Senate and is responsible for the design, management, and evaluation of the Undergraduate Medical Education (UME) program. The Curriculum Committee Chair reports committee activities to the Vice Dean for Medical Education and subsequently the Vice Dean or her/his designee reports to the Dean and the Executive Committee of the Faculty Senate. Medical student representatives (2 per program year) are also voting members and are selected by the Student Senate. The Curriculum Committee is the approving body for all curriculum changes and is the final authority regarding all minor and major curriculum changes.

The CC ensures that the curriculum content achieves horizontal and vertical integration within segments of the curriculum, across years of the curriculum and the curriculum as a whole. The ensures appropriate management of the curriculum to ensure that the curriculum is delivered and evaluated so as to achieve overall curriculum goals and objectives and that the student learning objectives are measured with appropriate methods . The various curriculum management tools include, E*Value, curricular maps, organization and review through the Pre-Clerkship Education and Clinical Education Committees, with final approval of all revisions by the CC. The CC monitors the content of required courses and clerkships, identifies gaps and redundancies, through the work and subsequent reporting of the Course Pre-Clerkship Clinical Education Committees.

Curriculum Committee members also address potential new areas for curriculum development if there are identified gaps and subsequently will instruct the chair of the CC to further explore and recommend the next steps regarding the proposed content area. Individual faculty members may have a unique interest in a content area and may present curriculum proposals to the CC. All requests for additional curriculum content are first reviewed with the Vice Dean for Medical Education and then referred to the CC for review.

Medical Student Promotions Committee

The Promotions Committee is comprised of eight voting faculty members of which four are appointed by the Executive Committee of the faculty senate and four selected by the Vice Dean of Medical Education representing Chairs/Program Directors. There are eight medical students selected to serve by the Student Senate and are advisory to the voting members. The Chair of the Promotions Committee is the Vice Dean for Medical Education or his/her designee and can only cast a vote in case of a tie. The Promotions Committee is the decision-making body with regard to student’s academic progression and the student’s fitness and suitability for the study and practice of medicine. The Promotions Committee reviews whether students are making Satisfactory Academic Progress for federal financial aid eligibility and makes decisions relative to the retention, dismissal, and promotion of students. It also has the responsibility of assuring that the rules and policies regarding due process of the School of Medicine and the University are followed.

School of Medicine Medical Student Professionalism Committee

The Professionalism Committee monitors reports of medical students’ unprofessional behavior and promotes the development of professionalism, both which fall under the umbrella of academic decision-making. The Chair of the professionalism committee is selected by the Vice Dean for Medical Education. All reports of unprofessional student conduct are investigated by the Professionalism Committee Chair in collaboration with medical school administration as appropriate. The Chair is responsible for determining whether a report of unprofessional behavior should proceed through the University Student Code of Conduct or the School of Medicine Professionalism Committee. The members of the Professionalism Committee are selected by the faculty senate and represented by the basic science and clinical faculty. The Chair ensures that due process is followed. The Professionalism Committee may use any and all disciplinary sanctions but cannot dismiss students from the medical school. The committee adjudicates professional breaches through appropriate means including referral to the Promotions Committee who may dismiss medical students.

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