School of Medicine

Student Organizations Office

Ms. Tracey M. Eady, B.B.A.
Secretary II
Richard J. Mazurek MD Medical Education Commons
Suite 204
(313) 577-1465
(313) 577-0049 fax
studentorgmailbox@med.wayne.edu

Office Hours:  8:30 a.m. to 5:00 p.m.
The Medical School Student Affairs/Student Organizations Office provides services designed to serve all students.  The office provides medical student housing information and assists student organizations. 

Calendar of Events

Student Activities Programs

The objectives of extracurricular programs include:

• To increase an awareness of health issues between the community and medical students through mutually beneficial projects.
• To provide medical student with experiences that will sensitize them to the medical practice.
• To enhance medical student leadership skills to better serve society in the future.
• To provide sources of information about health care developments and innovation.  In achieving this objective, the student programs invite noontime speakers to address the special needs and concerns in the medical profession.
• To offer opportunities for medical students to work closely with medical leaders in professional organizations.
• To provide to metropolitan area youth proper information and an awareness of harmful effects of drugs and give them an incentive to withstand destructive peer pressure.
• To promote and reinforce the importance of self-respect and how to be effective role models and mentors for area youth.

The Wayne State University School of Medicine Office of Student Affairs is the umbrella under which all Student Organizations function. In order to qualify as an official WSU-SOM Student Organization, a group must:

• Name a Faculty Advisor.  No group will be approved as an official student organization without having designated a Faculty Advisor.
• Submit a written mission statement and roster of proposed officers for approval to the Assistant Dean of Student Affairs. Once the organization is approved:
• Meet with the Student Senate to be recognized as an organization/association/interest group amongst your peers.
• The President (or his/her designee) of the organization must meet with Tracey Eady to obtain a designated storage bin, room reservation and audio/visual equipment in the Student Organizations Office.
• The President (or his/her designee) must meet with Ms. Allison Gherardini in the Office of Student Affairs, Suite 315, to submit a budget request.
• Must register your organization with the Board of Student Organizations:

http://doso.wayne.edu/med_school_student_orgs/index.htm
http://www.med.wayne.edu/bso/index.htm

Student Groups Assistance
The Office of Student Affairs and Student Organizations offer assistance to students in planning programs and in other activities.  Consult Ms. Allison Gherardini, Ste. 315 or Ms. Tracey Eady, Suite 204 in the Richard J. Mazurek MD Medical Education Commons for advice and/or assistance.

• Information regarding research opportunities is posted to our Student Affairs website under Special Notices or Summer Research Opportunities sections.

ROOM RESERVATIONS          

1. Conference rooms, classroom, lecture halls and MD labs are available for official meetings of recognized student organizations on a space available basis.  It is best to reserve a room as soon as your group is aware that you will need one, as the demand is often heavy.

2. Approval of the Office of Student Organizations (Tracey Eady) is necessary before reserving rooms.  “Approval email” teady@med.wayne.edu. Will be sent  to the requesting student and the Student Organizations Office.

3. Since conference rooms are locked during non-use periods, it is your responsibility to:

1. Pick-up a key before your meeting and unlock the reserved room. The key for the room may be obtained from Facilities (1102 Scott Hall) or Academic and Student Programs (Ste. 310 Mazurek).
2. Keep it neat and orderly. Turn off lights
3. Lock the room after use and Return the key PROMPTLY after each session.

4. Mazurek Classrooms and MD labs (Scott Nelsen) are reserved through the Office of Conjoint Teaching (2361) or through Student Organizations (Tracey Eady) and you must send an email with the necessary information for permission to use a lab or classroom.

5. Special reservations (those before 8:30 A.M. or after 5:00 P.M. Monday through Friday, or any weekend reservation) should be coordinated in advance with the room reservationist. Remember to see Tracey Eady first or send an email with your room reservation request to teady@med.wayne.edu.

6. Conference rooms and the Student Organizations Storage Room ARE NOT AVAILABLE for study use.

AUDIO VISUAL SUPPORT

1. If you need any audio-visual support, such as: projectors, tape players, screens or portable podiums, please send email request to teady@med.wayne.edu with Name/Location/Time and equipment needs. If there are any questions please contact Mr. Wayne Cox of Medical Communication in Room 1333 Scott Hall (577-1490). You must reserve equipment two weeks in advance of event.

TELEPHONE

1. The telephone (313.577.1465) in the Student Organizations Office (Ste. 204 Mazurek MD Medical Education Commons) is to be used ONLY for purposes directly related to your group/organizations.

2. Every call made from this telephone must be documented on the call sheet located near the telephone.  This practice must be followed regardless of whether the call is local or long-distance since each call is logged automatically by the computer.

FAX

1. The fax (313.577.0049) in the Student Organizations Office (Ste. 204 Mazurek MD Medical Education Commons) is to be used ONLY for purposes directly related to your group/organizations.

2. Every fax made from the fax machine must be documented on the fax sheet located in Student Organization. This practice must be followed regardless of whether the fax is local or long-distance since each fax is logged automatically by the computer.

MAIL

1. Personal mail is not allowed to be addressed in the school’s name.  If such mailings are forwarded, then they will be returned.

2. All incoming student organizations mail will be forwarded to the respective student leader’s mailbox.  Mail should be addressed as follows:

WSU School of Medicine
c/o Student Organizations Office
Attn: Student Leader’s Name
Name of Organization he/she represents
Student Organizations, Ste. 204
Richard J. Mazurek, MD Medical Education Commons
320 E. Canfield, Detroit, MI 48201

3. Mailing for your organization that needs to go out can be mailed through the Office of Student Organizations and must be on our official school letterhead.

OFFICE COPIER – STUDENT ORGANIZATIONS
The Student Organizations Office will provide duplicating services for recognized student organizations. The office is equipped with office supplies for organization use such as letterhead, envelopes etc.

Do not post flyers in the stairwells, restrooms, windows or on the front doors.

Please post on the student organization board or the bulletin boards by the elevators.

Copies for your organization must be logged into the log booklet and include your name, organization, number of originals, copies and paper selection.

PLEASE DO NOT USE KINKO’S WITHOUT SEEING STAFF FIRST. 

You can drop off/email (Word Document/PDF) your copying orders in the Office of Student Organizations with Tracey Eady and you can pick up your copying order after class. Remember there is a fee for copying $0.05 white paper, $0.06 color paper.

STUDENT ORGANIZATION BINS

The bins in the student organization room (Suite 204) are available for sign out during the school year. At the end of the year the keys MUST be returned and MUST be cleaned out to the Student Organizations Office (Suite 204).  If keys are lost it is up to that organization to pay for the replacement of keys for future student organizations to use. Due to limited number of bins, they are assigned according to the level of activity of the organization.

ADDITIONAL NOTES

Room Reservations (See Tracey at least two days in advance):  If you must reserve a room key pick-up for evening meetings is between 3-5 p.m. Master calendar must be cross referenced.
It is imperative that you submit receipts within two weeks of any purchase or travel.
The Accounting Department is getting very strict and if you do not adhere to this policy, we cannot guarantee reimbursement.

Selling permits are needed for merchandise selling, please see Tracey Eady.

Please note (if you require any of the following) there are additional fees attached:
2 week advanced notice for all audio/visual equipment

If the University is paying for any catering you must go through AVI.  You may request a food waiver if you want to go elsewhere, however, they do not have to grant your request. Please request food waiver 4-6 weeks in advance.  NOTE:  We do not pay for food for your group meetings.

List of Student Organizations

A
Aesculapians Service Honor Society
Africans in Medicine (AIM)
Alpha Omega Alpha (AOA)
American Association of Physicians of Indian Origin (AAPI)
American Medical Association (AMA)
American Medical Student Association (AMSA)
American Medical Women’s Association (AMWA)
Amigo Medicos
Anesthesiology Interest Group (AIG)
ARIE Foundation
Armenian American Medical Student and Housestaff Association
Asian Pacific American Medical Student Association (APAMSA)

B
Black Medical Association (BMA)

C
Canadian Medical Student Association
Cass Clinic Program
Chaldean American Medical Student Association
Christian Medical Association
Code Blue
Covenant House

D

E
Emergency Medicine Interest Group

F
Family Medicine Interest Group
Functional Medicine Interest Group

G
Gastroenterology Interest Group
Genetics Interest Group
Gold Humanism Honor Society

H
HealthFOCUS
Hematology & Oncology Peer Education (HOPE)
History of Medicine
Humanistic Medicine (HuMed)

I
Internal Medicine Interest Group
Islamic medical Student Association (IMSA)

J
Jewish Medical Association (JMA)
Joy-Southfield Clinic

K

L
Lesbian, Gay, Bisexual and Transgender People in Medicine (LGBT)

M
Medical Student for Choice (MSFC)
Medical Student for Life
Military Medical Student Organization (MMSO)

O
OB/Gyn Interest Group
Orthopedic Surgery Interest Group
Otolaryngology Interest Group (ENT)

P
Pediatric Care Interest Group (PCIG)
Physical Medicine & Rehabilitation Interest Group (PM & R)
Preventive Medicine Action Group
Project H
Psychiatry and Neuroscience Interest Group

Q

R
ReDetroit
Radiology in Medicine (RIM)
Robert Frank Student Run Free Clinic
RunDetroit
Rural Medicine Interest Group

S
Senior Citizen Outreach Program (SCOP)
Sexually Transmitted Infections/AIDS (STI/AIDS)
Student Interest Group of Neurology
Student Sight Savers
Student Society for Stem Cell Research (SSSCR)
Student Team Enabling Peers (S.T.E.P.)
Students of Non-Traditional Background (SONB)
Surgery Interest Group

T

U
Ultrasounds

V
Vista Maria
Violence Awareness

W
Wayne State Institute for Healthcare Improvement
Wilderness Medicine Student Interest Group (WMSIG)
World Health Student Organization (WHSO)
Writing Workshop

Y
Young Doctors of Detroit